Recognition of Service Associations under the Central Civil Services Recognition of Service Associations

Annexure-III

MOST IMMEDIATE/TIME BOUND

F.No.4/1/2007-CS.IV
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

III floor Lok Nayak Bhavan
Khan Market, New Delhi
Dated the 7th May 2007

Office Memorandum

Subject: Recognition of Service Associations under the Central Civil Services – (Recognition of Service Associations).

The undersigned is directed to refer to this Department’s O.M.No.4/1/2002-CS-IV dated 9th March,2007 on the subject noted above and to say that requests have been received from Union/some Associations seeking more time to apply for recognition. Government has considered their request and it has been decided to extend the Time-Schedule upto 31.5.2007 with a view to enable the associations to make necessary modification in their Constitution/by-laws in conformity with the provisions of the CCS(RSA)Rules,1993 and complete all formalities regarding declaration of deduction of subscription within the time limit as mentioned in annexure-I.

2. The application completed in all respects should be sent to this Department along with the following documents latest by 30.5.2007.

i) Memorandum of Association;
ii) Constitution of the Association and bye-laws, if any;
iii) Names of the Office-bearers of the Association; and
iv) Copies of written declarations addressed to DDOs concerned, by members of the Association, for deduction of subscription from their June,2007 salary, in favour of the Association.

Applications received after the 31.5.2007 will not be entertained.

3. The Constitution of the Association should be in conformity with the CCS(RSA) Rules,1993. for the sake of convenience the salient features of the constitution are reiterated in the Annexure to this O.M. The membership of an Association/Union should be restricted to a distinct category of Govt. servants having common interest and eligible to be members vide rule5(c) of the RSA Rules.

4. Recognition will be accorded to an Association/Union on fulfilling the conditions prescribed in the CCS(RSA)Rules,1993 and orders/instructions issued there under from time to time.

5. All the Cadre Controlling Authorities of the Central Secretariat are requested to give wide publicity, including display on Notice Board, to the contents of this Office Memorandum so that the Service Associations/Unions of the Central Secretariat employees submit their applications latest by 31.5.2007. They are also requested to ensure that subscription is deducted from the July,2007 salary of the employees who have applied, in written, for deduction of subscription in favour of an Association/Union.

Sd/-
(M.C.Luther)
Deputy Secretary to the Govt. of India
Tel.No.24622365

As per list attached.

SALIENT FEATURES OF THE CONSTITUTION
(AS PER THE CCS(RSA) RULES,1993)

i) Accounting year - 1st April to 31st March of the following year
.
ii) Procedure for holding elections- Constitution of an Association must lay procedure for conduct of elections to elect office bearers/members of Executive Committee.

iii) Term of Office bearers- An Office-bearer should have a fixed term not exceeding two years. Of elections are not held within three months of expire of the term, the office bearer will cease to be duly-elected representatives of the Association.

iv) Total number of office bearers/members of Executive Committee- the total number should not be disproportionate to the total membership of an association keeping in view its functioning/working requirement.

v) Amendment to the Constitutions- The Constitution should provide that amendment would be done by the association after seeking prior approval of the Government. (Rule6 (g).

vi) Number of delegates- The number of delegates from braches/units for attending the Annual General Meeting should be specifically laid down in the Constitution. Such number will, however, depend upon the membership and coverage of the associations.